Event Booking Form

Event Booking Form

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  • Terms and Conditions



The client is responsible informing the photographer about such as timings, locations and required shots, The client is responsible for the accuracy of all information given to Ruth Joy Photography.  Photographs taken will be at the discretion of Ruth Joy Photography although every effort will be made to meet with the client’s requirements. Ruth Joy Photography shall be granted artistic license in relation to the poses photographed and the locations used and their judgement regarding these matters shall be deemed correct. You will receive a mixture of colour and black and white images. Ruth will use artistic judgement and photographic knowledge to judge which images best suit each process and this will be the only available version of this image.



The Photographer will keep confidential and will not disclose to any third parties or make use of material or information communicated to her in confidence for the purposes of the photography, save as may be reasonably necessary to enable the Photographer to carry out her obligations in relation to the commission.



A gallery ID password shall be delivered to the client allowing access to a secure client area on our website up-to one month after the event date. You will be able to view and download all fully edited images from the session and purchase prints from our professional lab if you wish.



“Photographs” means all photographic material furnished by the Photographer, whether prints or digital files. The entire copyright in the Photographs is retained by Ruth Joy Photography at all times throughout the world. This  package includes a Personal Licence to Use which does not include third party commercial release. The right to reproduce the images only applies to the Client and its benefit shall not be assigned to any third party without the Photographer’s permission. No photographs may be sold or re-edited and the images must only be reproduced for your personal use only. The Licence to Use comes into effect from the date of payment of the relevant invoice(s).



The Client hereby grants Ruth Joy Photography the irrevocable and unrestricted right to publish, republish or otherwise transmit images of or including the client in any medium and written feedback for advertising, marketing, editorial and all purposes throughout the world, such as in a blog post about your event.



Where extra expenses or time are incurred by the Photographer as a result of alterations to the original brief by the Client, or otherwise at their request, the Client shall give approval to and be liable to pay such extra expenses or fees at the Photographer’s normal rate to the Photographer in addition to the expenses having been agreed or estimated.



In a situation where a contract is cancelled by Ruth Joy Photography due to reasons beyond their control (e.g. sickness, death, injury), liability will be limited to a full refund of all money paid. This limitation on liability shall also apply in the event that images are lost through equipment malfunction, lost in the mail or otherwise lost or damaged without fault on the part of the Photographer. In the event that the Photographer fails to perform for any other reason, the Photographer shall not be liable for any amount in excess of the Photographer’s fee.



These Terms and Conditions shall not be varied except by agreement in writing. This agreement shall be construed according to the laws of England.